The Problem
An engineering and EPC contractor managing projects across multiple sites was managing technical documents — engineering drawings, method statements, inspection and test plans, material certificates — through a combination of project-specific shared folders and email approvals. Fabrication teams at contractor facilities were sometimes working from superseded drawing revisions.
The Implementation
DoxCraft deployed as the company-wide document management platform across 4 project teams. Existing drawings and method statements migrated with revision history. Approval workflows configured for internal review, client submission, and contractor distribution.
The Outcomes
- Zero instances of fabrication against superseded drawings in the 18 months following implementation
- Client document submission approval cycle reduced by 60% — structured workflow with deadline management
- Document retrieval time reduced from average 45 minutes to under 2 minutes — full-text search across all project documents
- Client audit preparation reduced from 3 days to 4 hours per project — all document approval histories accessible by report
- ROI on rework avoidance alone — preventing high rework penalties through enforced revision controls
"We calculated that one rework event paid for three years of DoxCraft. The document control improvement was the one thing we could have done differently on that project."
— Project Director, Engineering and EPC Contractor, Pune
